Travel Program Policies & Legal Documents
Cultural Immersion Trip — Mexico City, Mexico | November 6–10, 2026Welcome! We're excited you're considering joining us for this unforgettable cultural immersion experience. Before registering, please review the information below so you know what to expect.
What You're Agreeing To
Registration for the Austin Spanish Academy Cultural Immersion Travel Program requires the electronic signature of two legal documents. These documents protect both you and Austin Spanish Academy, and are standard practice for international travel programs. You will receive both documents as a single e-signature package after submitting your registration.
The Two Documents
Document A: Travel Program Agreement and Waiver
This is the master agreement covering all legal terms for your participation. It includes:
- Program Terms & Conditions — pricing, payment schedule, cancellation and refund policy, itinerary modification rights, code of conduct, force majeure provisions, and dispute resolution
- Liability Waiver and Release — assumption of risk (including destination-specific risks for Mexico City such as high altitude, air quality, food and water safety, and seismic activity), release of liability, indemnification, and emergency medical authorization. This section requires your initials on each subsection to confirm you've read and understood it.
- Travel Insurance Requirement — documents ASA's requirement that all participants carry international travel medical insurance ($100,000 minimum) and emergency medical evacuation insurance ($250,000 minimum). Proof of coverage is due by October 7, 2026.
- Photo and Media Release — grants ASA permission to use photographs and video from the trip for marketing and promotional purposes, with an option to limit use if you prefer not to appear in public-facing materials.
Document B: Medical Information and Emergency Consent Form
Collects your health history, current medications, allergies, dietary restrictions, emergency contacts (two required), health insurance information, and a physical fitness attestation. This form also includes an acknowledgment of health risks specific to Mexico City. All medical information is kept confidential by ASA staff.
Program Pricing
| Option | Price | Details |
|---|---|---|
| Full Payment | $2,745 | Single payment at registration |
| Payment Plan | $2,795 | Three plan options available — see registration for details |
Payment deadline: All balances must be paid in full by August 1, 2026.
Registration is managed through our Jackrabbit Class platform. Select your preferred payment option during registration.
Cancellation & Refund Policy
| Timing | Refund |
|---|---|
| Within 2 weeks of registration AND before August 30, 2026 | 100% refund |
| After 2 weeks of registration AND before August 30, 2026 | 100% refund minus $250 administrative fee |
| August 30 – September 29, 2026 | 50% refund |
| September 30, 2026 or later | No refund |
All cancellation requests must be submitted in writing to info@austinspanishacademy.co.
What's Included
- 5-star hotel accommodations (4 nights)
- Private ground transportation throughout the trip
- Airport transfers (Mexico City International Airport)
- Cooking class experience
- Guided cultural tours and excursions
- Museum admissions (Frida Kahlo Casa Azul, National Museum of Anthropology)
What's Not Included
- Roundtrip airfare
- Travel insurance (required — see Document A)
- Hotel incidentals (minibar, room service, phone calls)
- Laundry, spa, and bar charges
- Gratuities
- Personal expenses
Important Dates
| Date | Milestone |
|---|---|
| At registration | Sign both documents and submit payment or first installment |
| August 1, 2026 | Final payment deadline |
| October 7, 2026 | Proof of travel insurance due |
| November 6, 2026 | Departure |
| November 10, 2026 | Return |
Travel Requirements
- Passport: Must be valid through at least May 10, 2027 (six months beyond the return date)
- Tourist Permit: A Forma Migratoria Múltiple (FMM) tourist permit is required for entry into Mexico and will be provided at the port of entry
- Travel Insurance: International medical and evacuation coverage is mandatory (see Document A for minimum requirements)
- Age Requirement: Participants must be 21 years of age or older at the time of departure
- Group Size: Limited enrollment — register early to secure your spot
Health Considerations
Mexico City sits at an elevation of approximately 7,382 feet (2,250 meters) above sea level. Participants should be aware of altitude-related health considerations and consult their physician before traveling, particularly those with respiratory or cardiovascular conditions. The program involves significant walking (up to 5–8 miles per day) over uneven terrain and stairs.
We strongly recommend consulting a travel medicine specialist regarding recommended vaccinations and preventive measures before departure.
The signed Travel Program Agreement and Waiver and the Medical Information and Emergency Consent Form constitute the complete agreement between the participant and Austin Spanish Academy, LLC regarding participation in the Cultural Immersion Travel Program. These documents supersede any prior policies, representations, or agreements, whether written or oral, including any content previously displayed on this page.